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Day Care Billing Clerk (Part-time)
Administrative Services Division

Lucas County Children Services (Toledo, Ohio) is seeking a Day Care Billing Clerk Part-time for their Administrative Services Division.


To process day care applications and billings and to provide timely coordination and completion of clerical support functions


Process day care bills following Job and Family Services (JFS) payment guidelines. Processing of billing includes, but is not limited to, clearing child’s name on billings, verifying authorizations for day care sites, reviewing billing rates against authorized rates, adjusting billing errors, initiating Request for funds forms, entering data into spreadsheets and reporting discrepancies to Day Care Supervisor, routing bills for approval and payment, etc. Email W9 forms to new day care providers to assist the Accounting department with the set-up of new vendors. Forwards completed W9 forms to the Accounting Clerk. Makes calls to day care centers to resolve billing problems. Updates and maintains various day care spreadsheets.

Process day care applications including sending out JFS applications based on caseworker referrals, ensuring supporting paperwork is completed and tracking status of applications. Create and maintain day care files. Update information in day care files and various spreadsheets regarding child placement and day care center changes upon notification from Day Care Caseworkers and Day Care Supervisor. Closes day care file when day care services ends, which includes completing coversheet and ensuring that file records are in order. Forwards closed files to the worker of record or the Records department.

Performs other clerical functions, such as memo and policy organization, copying, information retrieval, faxing etc. Participates in random moments surveys, audits, etc. Date stamps and distributes inter-office and U.S. mail.

Provides back-up for drug screen request as required, provides back-up for the switchboard operator.

Maintains adequate supplies and forms. Acts as back-up to the Community Advocate Clerical Assistant.


Performs other related duties as assigned by supervisor. Assist with filing and case maintenance as needed. Acts as back-up to other agency clerical staff.

ESSENTIAL BEHAVIORS: Attention to detail. Accurate and timely word processing, proofreading, and filing. Ability to organize information needs of unit. Ability to stand, bend, stoop and reach. Must maintain harmonious relationships and communication with staff, clients and related agencies.


High school diploma or equivalent required. Demonstrated ability in MS Word and Excel experience required. Demonstrated aptitude for detail required. Requires experience with spreadsheet functions, or ability to learn. Experience in office functions, such as word processing, filing and telephone reception required. Demonstrated competency in spelling, grammar and punctuation required. Ability to work effectively in a multi-cultural work environment required.


Starting Pay: $16.79 per hour

Hours Per Week: 25

EOE Valuing Diversity



705 Adams St., Toledo, OH 43604

Switchboard is answered 24/7
Phone: (419) 213-3200 
Fax: (419) 327-3291

Office Hours: 
Monday – Friday: 
8:00 am – 5:00 pm

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