SUMMARY OF RESPONSIBILITIES:

Process day care bills following Job and Family Services (JFS) payment guidelines. Processing of billing includes, but is not limited to, clearing child’s name on billings, verifying authorizations for day care sites, reviewing billing rates against authorized rates, adjusting billing errors, initiating Request for funds forms, entering data into spreadsheets and reporting discrepancies to Day Care Supervisor, routing bills for approval and payment, etc. Email W9 forms to new day care providers to assist the accounting department with the set-up of new vendors. Forwards completed W9 forms to the Accounting Clerk. Makes calls to day care centers to resolve billing problems. Updates and maintains various day care spreadsheets.

Process day care applications including sending out JFS applications based on caseworker referrals, ensuring supporting paperwork is completed and tracking status of applications. Create and maintain day care files. Update information in day care files and various spreadsheets regarding child placement and day care center changes upon notification from Day Care Caseworkers and Day Care Supervisor. Closes day care file when day care services end, which includes completing coversheet and ensuring that file records are in order. Forwards closed files to the worker of record or the Records department.

Performs other clerical functions, such as memo and policy organization, copying, information retrieval, faxing etc. Participates in random moments surveys, audits, etc. Date stamps and distributes inter-office and U.S. mail.

Provides back-up for drug screen request as required, provides back-up for the switchboard operator.

Maintains adequate supplies and forms. Acts as back-up to the Community Advocate Clerical Assistant.

MINIMUM QUALIFICATIONS:

High School diploma or equivalent required. Demonstrated ability in MS Word and Excel experience required. Demonstrated aptitude for detail required. Requires experience with spreadsheet functions, or ability to learn. Experience in office functions, such as word processing, filing and telephone reception required. Demonstrated competency in spelling, grammar and punctuation required. Ability to work effectively in a multi-cultural work environment required.

Beginning Hourly Rate: $17.29

As an Equal Opportunity Employer we are committed to a diverse work force.